PRIVACY & COOKIES

Who We Are
AeroTech Exec Ltd (“we”, “us”, “our”) is a specialist recruitment consultancy operating within the aviation and engineering sectors. We provide recruitment services to individuals and businesses, focusing on permanent, executive, and contract placements.

This Privacy and Cookies Policy explains how we collect, use, and protect your personal data when you interact with us — whether you are a client, candidate, or visitor to our website.

We are committed to safeguarding your privacy and ensuring your personal information is handled in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions, please contact our Data Protection Officer:
Email: privacy@aerotechexec.com

Scope
This notice applies to all personal data processed by AeroTech Exec in connection with:

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• Recruitment services (supporting clients and candidates)

• Marketing and business development activities

• Website use and cookies

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What Personal Data We Collect
For Candidates

If you register with us or apply for a role, we may collect:

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• Your name, contact details, date of birth, and location

• Your CV, employment and education history, and qualifications

• Right-to-work documentation (e.g. passport, visa, NI number)

• Professional references

• Bank details (if employed via AeroTech Exec)

• Information about your skills, preferences, and career goals

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We may also collect limited sensitive personal data (e.g. health or disability information) if relevant to your employment or work environment — but only where necessary and with your consent.

For Clients and Business Contacts
We may collect:
 

• Name, job title, company, and contact details

• Records of communications and transactions

• Feedback or testimonials you provide

• Marketing preferences

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How We Collect Your Data

We may obtain your information through:

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• Direct contact (via our website, email, phone, or meetings)

• Job applications or CV submissions

• Job boards, LinkedIn, or other professional platforms

• Referrals and recommendations

• Our clients or business partners

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How We Use Your Personal Data

We use your data to:

• Match candidates with suitable job opportunities

• Communicate with you about roles or recruitment services

• Meet contractual and legal obligations (e.g. right-to-work checks, payroll)

• Maintain business relationships with clients and candidates

• Provide recruitment market insights and updates

• Comply with regulatory and legal obligations

• Improve our website, systems, and services

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We never sell your personal data.

 

Legal Bases for Processing

We process personal data under one or more of the following lawful bases:

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• Contract: To perform our recruitment and employment obligations.

• Legal obligation: To comply with laws (e.g. employment, tax, or right-to-work).

• Legitimate interests: To run our business effectively and provide professional recruitment services.

• Consent: Where required (e.g. for marketing communications or specific data use).

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You can withdraw your consent at any time by contacting privacy@aerotechexec.com.

Sharing Your Personal Data

We only share personal data when necessary and lawful, including with:

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• Clients, for the purpose of introducing candidates

• Background screening and payroll providers

• IT and cloud service providers

• Legal, accounting, and professional advisers

• Regulatory authorities (where required by law)

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All third parties are required to respect the security of your data and process it in accordance with GDPR.

International Transfers

 

If we transfer data outside the UK or EEA, we will ensure appropriate safeguards are in place (e.g. adequacy decisions or standard contractual clauses).

 

Data Retention
We keep personal data for as long as necessary to fulfil the purposes outlined in this policy, usually up to 6 years after the last meaningful contact.

You may request deletion sooner if no legal or contractual obligation requires us to retain your data.

Your Rights

You have the right to:

• Access a copy of the personal data we hold about you

• Request correction of inaccurate information

• Request deletion (“right to be forgotten”)

• Object to or restrict processing

• Withdraw consent (where applicable)

• Request data portability

• Lodge a complaint with the Information Commissioner’s Office (ICO)

  • ​Contact: www.ico.org.uk | Tel: 0303 123 1113

Data Security
We implement appropriate technical and organisational measures to protect personal data against loss, misuse, or unauthorised access. Access to your data is restricted to those who need it for legitimate business purposes.

Cookies Policy
What Are Cookies?

Cookies are small text files placed on your device when you visit our website. They help us improve your experience and understand how our site is used.

 

How We Use Cookies

We use cookies to:

• Recognise returning visitors

• Improve website functionality and performance

• Analyse site traffic and user behaviour

• Support marketing and analytics tools (e.g. Google Analytics)

Managing Cookies

You can control or delete cookies through your browser settings.

Please note that disabling cookies may affect website functionality.

Changes to This Policy

We may update this Privacy and Cookies Policy periodically. The latest version will always be available at www.aerotechexec.com/privacy-policy.

 

Contact Us

If you have questions, concerns, or requests regarding your personal data, please contact:

Data Protection Officer
AeroTech Exec Ltd
Email: info@aerotechexec.com